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Division of Information Technology (DoIT)

Loaner Laptop Terms

  • Updated

Bowie State University employees may request a loaner laptop from the Division of Information Technology (DoIT) for business purposes only. Employees must meet the eligibility requirements to receive a laptop. Laptops may be borrowed for up to three months; the department will be charged for the laptop if the device is not returned on the due date. Only one device can be checked out at any given time.

Eligibility:

  1. You must be a current employee of Bowie State University.
  2. Your existing device is not working.
  3. Your existing device is being repaired.
  4. You need a device while traveling or for an event.
  5. You need to work remotely and don’t already have a device to take home.
  6. You are a new employee, and your department-purchased device has not yet arrived.

Availability:

  • Laptops can be requested through the IT Service Desk on a first-come, first-serve basis.
  • Laptops should be reserved at least three business days in advance to ensure availability.

Approval:

  •  Your area Vice President must provide approval.

Terms and Conditions for Laptop Loan Service

  1. You must agree to use the laptop in accordance with the DoIT Acceptable Use Policy.
  2. You must agree to use DUO Multifactor Authentication with the device.
  3. You must connect the loaner laptop to the BSU network every thirty (30) days, or you risk having the device recalled.
  4. All equipment must be returned on the due date specified on your laptop loan agreement form, or your department will be charged for the device.
  5. You cannot transfer the equipment to another person for use during your loan period.
  6. You must personally return all equipment to the DoIT Service Desk.  (Thurgood Marshall Library)
  7. You accept full responsibility for any loss or damage to the equipment caused by your negligence or improper use, including using the equipment for a purpose other than intended, allowing it out of your control and custody, and failing to protect it from damage.
  8. In the event of loss due to theft, you must report the missing items to the DoIT Service Desk and the Police as soon as possible. A Police Incident number is required.
  9. Do not save any data to the laptop’s hard drive. Save your work to your BSU OneDrive or a network share.
  10. If there is an issue with the equipment during your loan period, please contact the DoIT Service Desk.
  11. Do not store the laptop in your car.
  12. All equipment remains the property of Bowie State University.